Safety Observation

Safety Observation

Objective:It allows user to report Safety Observation / behaviour based safety observation program and take action against it if assigned to him/her in the system.

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  1. Login as any system user and navigate to Safety Observation | Safety Observation screen.
  2. To initiate or report or request Safety Observation provide required details in the enabled fields
    1. Unit - Default unit will be the system user’s configured unit (Auto-Select).
    2. Plant - Select the Plant / Project in which Safety Observation need to be reported.
    3. Observation Category - Based on selection of type of Safety Observation, checklist will be populated.
    4. HOD - Head of the Department will be selected automatically by default as per the plant’s Plant HOD configuration (Auto-Select).
      1. In case if there are more than one plant HOD in selected plant, System allows you to select the required HOD.
    5. Area - Select the Area, where Safety Observation need to be conducted.
    6. Observation Date - By default, current date will be the observation date
      1. System allows user to select past date and current date only. Doesn’t allows to select future date.
      2. If you want to clear the selected random date, click on “clear” button or “Today “ button to clear field or select current date respectively.
    7. Shift - Select the shift , when Safety Observation need to conducted.
    8. Name of the Observer -
      1. By default, the observer name will be the Login System User name
      2. To change observer name, clear the field and search for the required observer and select.
        1. Can search using name and employee code
        2. Auto complete field - displays matched names of the observer on entering first 3 letters.
    9. People Contacted & People Observed - provide no of people observed and contacted
    10. Comments - provide comments or remarks if need to be entered any thing like instructions.
      1. Optional
  3. Safety Observation Check List - Based on the type of observation , select the required Safety Observation among displayed checklist.
    1. Safety Observation category and check list can be configured by admin.
    2. Type of Observation “Unsafe Act”, Unsafe Condition” can be selected from the drop down list.
    3. When barrier is “At-Risk”, action taken(select), comments and CAPA (Action Item) is mandatory.
  4. Action Item (CAPA) will be enabled after clicking on ‘At-Risk’ barrier only.
    1. Click on checklist | Select any one category | Click on At-risk
      1. CAPA can be assigned on multiple category individually.
      2. Action Items Count - Displays the count of CAPA’s assigned on single category.
        • Once record is saved, action item will show or get notified on responsible persons (Respective HOD)“For Your Action”.
  5. Attachments - System allows user to upload any document file or photos etc.. if required.
    1. Optional
    2. Max Limit : 10 uploads only
  6. Click on “Save” button to save the Safety Observation.
    1. If user need to make any changes after some confirmations can save the record as “Save as draft” and confirm/save the Safety Observation later.
  7. After saving the record, System generates the unique report number for the Safety Observation reported
    1. Report No Format - GFLD1/A&H/SO/2022/1476 (Unit/Plant/Module/Year/Serial No)

Note :

  • The fields marked with * are mandatory to be filled.