CSFA

CFSA Report

Objective:It allows user to report Contractor Field Safety Audit and take action against it if assigned to him/her in the system.

1. Login as any system user and navigate to CFSA | Report CFSA screen
2. To initiate or report CFSA provide required details in the enabled fields
   1. Unit - Default unit will be the system user’s configured unit (Auto-Select).
   2. Plant - Select the Plant in which CFSA need to be reported.
   3. Area - Select the Area, where CFSA need to be conducted.
   4. Weather - Select Weather from drop down list viz Sunny, Rainy or Cloudy .
   5. Audit Date & Time - By default, current date will be the CFSA date
      1. System allows user to select past date (Up to past 7 days Only) and current date only. Doesn’t allow to select future date.
      2. If you want to clear the selected random date, click on “clear” button or “Today “ button to clear field or select current date respectively.
   6. Audit Team Members -
      1. To Add Team member
         • Can search using name and employee code
         • Auto complete field - displays matched names of the observer on entering first 3 letters.
         • Only Two Audit Team Members can be added out of which ONE will be a Team Leader.
         • By default first team member will be selected as Team Leader. This can be altered by selecting second team member as a Team Leader.
   7. Leading Indicators -
      1. Nature of Work Observed at Site - To add details on what sort of work is being Audited.
      2. No of People on Site - Add total number of People on Audit Site in Numbers.
      3. No of Workers Observed at Site - Add number of people observed on site. (Should be less than or equal to Total of number of People on Site).
      4. Good Citizen - Add number of people who are being audited following all guidelines and taking all safety measures.
      5. Violators - Add number of people who are being audited and violating ANY guidelines/safety measures. (Number of (Good Citizen + Violators)= Number of Workers Observed at Site.
      6. Contractor - Can search using name
         • Auto complete field - displays matched names of the Contractor on entering first 3 letters.
      7. Contractor Supervisor -Can search using name
         • Auto complete field - displays matched names of the Contractor on entering first 3 letters.
      8. Add Observation -
         • Sr.No - Auto generated field.
         • Observation - Add observation details of Nature of work observation recorded.
         • Violations - Add number of Violations (Should be greater or equal to Violators)
         • Severity- Select Severity (1,2,3,4,5) from drop down list. (CAPA is MANDATORY when severity is selected as 4 or 5.)
         • Violations * Severity - Auto calculated field.
         • 4 & 5 - Auto enabled when severity is selected as 4 or 5.
         • Unsafe Act/ Condition - Select whether recorded observation is Safe Act, Unsafe Act or Unsafe Condition.
         • Category - Select Leading Indicator Category from drop down list.
         • Sub category - Select sub leading category from drop down list.
   8. Sub Total Section- All the calculation will be generated in disable form and available in READ ONLY mode.
   9. Action Item (CAPA) will be enabled after clicking on ‘At-Risk’ barrier only.Once record is saved, action item will show or get notified on responsible persons (Respective HOD)“For Your Action”.
3. Click on “Submit” button to record the CFSA.
   1. If user need to make any changes after some confirmations can save the record as “Save as draft” and confirm/save the CFSA later.
   2. Close will clear all the entered data for CFSA without saving CFSA & no report will be recorded in system.
4. After saving the record, System generates the unique report number for the CFSA reported
   1. Report No Format - GFLD1/A&H/CFSA/2022/0110 (Unit/Plant/Module/Year/Serial No)